The escapement
A roster is a mechanism that only turns one way. Six positions, from first draft to final score — here's what happens at each, for you and for your people.
Position 01
Draft
At your desk
Build the period: pick the nights, open the positions you need filled, set capacity for each. Demand sums itself as you open and close work.
On their phone
Nothing yet. The mechanism is being wound.
Position 02
Requesting
At your desk
Publish. Everyone gets a private link by SMS or email — no app, no login, no password. Watch responses land in real time and re-send to the quiet ones.
On their phone
Opens the link, taps the nights and roles they want. One-handed, under a minute, editable until the window closes.
Position 03
Allocating
At your desk
One board, every request. Spot the sole requesters, weigh the contested spots against reliability, place each person once — assigned or standby.
On their phone
Waits, briefly. Their request is in and their say has been had.
Position 04
Scheduled
At your desk
Confirm the roster. Everyone allocated — and everyone on standby — is told automatically, in your brand and your words.
On their phone
Gets the word: the nights they won, or their place in reserve and what that means.
Position 05
Live
At your desk
Run the night from a phone: mark attendance, adjust hours in half-hour steps, promote a reserve when someone doesn’t show.
On their phone
Turns up and works the night they chose. Standbys get the call if a spot opens.
Position 06
Completed
At your desk
Close the period. Hours are tallied, reports are ready, and every person’s reliability score updates itself.
On their phone
Their record speaks for them next time they ask for a night.
Then it winds again. Next period, one click.
Get in touch